Basic Office Technology for a Solo

It is somewhat ironic that I am writing a blog on the importance of technology to practicing law as a solo while Legal Tech is presently underway. Legal Tech is the largest conference regarding practicing law and the use of technology. I am sure the seminars and materials are fascinating and the swag is going to be fantastic, however this year my attendance is not meant to be. That does not diminish the importance of all types of technology for a solo attorney. I have decided to make this a two part blog. The first will be on “basic” technology; hardware, phone system, wordprocessors and the like. Second post will deal with more web 2.0, case management software, and other detailed technological issues.

The very first piece of technology that every office must have is a good quality telephone system. Sure you can run to Office Max and buy a $99 cordless phone and answering machine and be done with it. That sends two messages, I work on the cheap and I don’t value you as a client. Remember one thing, perception is someone else’s reality and when you look cheap the clients will perceive you as cheap. For me, a phone system has to have voice mail, call forwarding, an ability to add at least one caller to a call and caller ID. These are essential to a good practice in that it aids you in being responsive to the clients. Newer phone systems will send emails to you with either transcripts of the voice mail or the voice mail itself as a file attachment. I am not sold that is necessary, but if you are into add ons go ahead.

One needs to start out with a good solid computer system. I am not advocating it be Vista, the sooner Microsoft buries that operating system the better off those of us non Mac users will be. I am not saying don’t use a Mac either. I am the wrong guy to make hardware suggestions. The important thing is that the system you use be stable. In that vein, look at the RAM you want to have in the computer and double it. It is a way to help insure that when you are running two versions of word processing, a bookkeeping suite, a time management suite calendar email and several windows in a browser you don’t crash your computer.

A large monitor is ideal, two are better. The reason I say this is that if you have two monitors and you are working on a document or brief where you need to research and drop in language simultaneously, two screens will allow you to have the word processor open and your research open and move seamlessly between the two. I would think two 19 inch screens are the way to go.

A two printer system is ideal for most small offices. The first printer being an all in one with a glass scanner and document feeder in order for you to be able to create PDFs to keep paper files to a minimum. Yes, another reason for dual monitors you can scan the document in and have it on one screen and on the second have your reply letter, email or document and refer to the original effortlessly. The second printer I would have is a high quality laser printer for document production. I still find that inkjets smudge too much for my liking especially when I use highlighters.

Finally for this section, we will discuss generally about office suites. Wordperfect was for many years the standard bearer for legal offices. It was the suite found in every single office and was the one that most attorneys were trained on. That has slowly shifted to the point now where Microsoft Office has the dominant market share for lawyers; this only makes sense due to the fact that if you buy your computer through Dell or other manufacturers Office can come preloaded. Although certain versions of Word and WordPerfect allow for viewing of each other’s documents, the formatting is never the same as it was in the original software. I also am using Open Office more, not because I am programming in the open language, but instead want to meet all my clients needs. Word is now my primary word processor. Outlook is my primary calendar and email provider . However, I can seamlessly go into WordPerfect when a matter or document calls for it.

In the 21st century, lawyers who do not use technology to their advantage are one step behind the competition. The next part of this will detail more software and web based choices including ways to network online and ways to make your practice more effective to help you generate the product your client deserves and you want to be proud of.

Todd Engel

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The Importance of CLE

The Importance of CLE

I am on my way to attend the Heckerling Institute put on by the University of Miami School of Law. I will be spending the week in Orlando ( I know, hate me if you must but that’s where they decided to put it) for the next five days learning about Estate Planning, and Trusts for sophviagraticated individuals. I am fascinated by what they will state given the current market situation. I  am really excited to bring back what I learn to my clients and my practice.

In New York, lawyers are required to take 24 hours of Continuing Legal Education, (CLE) every two years. This was enacted so that the public could be sure that attorneys kept up to date on the practice of law. Prior to this regulation, there would be lawyers who would graduate law school and never take another continuing education course until they retired. I believe that is a disservice to my clients and in fact routinely have taken almost double my required hours.  Why would I go to that trouble? Here are five reasons, in no particular order.

1.       KEEP UP TO DATE ON THE LAW: The law is ever changing and evolving.  There are new laws being passed by the State Legislature or Congress that effects your practice. CLE offers the best way to know what is happening and to be able to apply it to your practice.

2.       EXPAND YOUR KNOWLEDGE: CLE  offers an attoney to expand his or her knowledge not only in the practice area  that he or she is specializing in, but in different areas that he or she may not have  considered before. It is a great way to expand your niche.

3.       PICK THE EXPERT’S BRAIN: People who teach CLE courses usually have developed a specialty  that allows them to advise the rest of the bar. Use that opportunity to your advantage. If you have a difficult probate issue and are at a probate CLE, ask the question. Taking advantage of the opportunity presented to you is not overstepping, it is good business sense.

4.       YOU CAN NEVER LEARN TOO MUCH: My father once told me when I was deciding about going to law school, the one thing that they can never take away from you is your education. Go  to seminars. Learn what you can so  you have knowledge. It can never be taken from you and you never know when you’ll need it!

5.       NETWORKING, NETWORKING, NETWORKING. When you go to CLE courses, take the advantage of meeting people. You never know where a referral may come from. You never know what benefit you will gain from that new connection. Every time you go to a CLE you represent yourself and your practice.

This is why I feel CLE is so important. I will continue to attend CLE events and make sure I gain the benefits available to me.

Todd Engel

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Engel Law Offices

7222 E. Genesee Street

Fayetteville, NY 13066

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